The growth of ERP is not surprising at all. It centralizes the business processes and covers any leak of information from the system. The result is synergistic, factual automation of the processes, resulting in profit and growth. But, ERP is not the same for everyone. A manufacturing firm ERP will work differently than an Education Institute. Any educational institute requires a robust student management system, library management system and much more.
Any educational institute has many stakeholders to take care off. For example, students, teachers, parents, and other stakeholders that are directly or indirectly connected with them.
The diversity of stakeholders results in myriad ways of data handling. Data needs to be handled correctly and also transferred with minimal errors. Everything is connected making educational ERP implementation a tough proposition. The administrators, on the other hand, will get access to a better information from all the different stakeholders. The ERP implementation means less paperwork and more productivity across departments. Automation also makes sure that numbers are transparent in all the department, and there is minimal to no errors in recording and transmitting data.
An education ERP has multiple levels of interactions. Let's discuss the first level of interaction.
There are many ways a portal can be used to make the communication successful. The portals offer relevant interaction to the different stakeholders, making the ERP accessible to the different skill set -- with an aim to deliver better user experience. Let's discuss some of the relevant portals.
General Portal: General portal is basically the website of the company or institute. The portal aims to provide general information about the organization including any news, reports, marketing, blogs, etc.
Student Portal: Student portals seeks to deliver features to the students. It is all about student requirement. Through this portal, the students can easily access their class schedule, give exams, communicate with teachers, etc.
Faculty Portal: Faculty Portal aims to deliver features for teachers. Faculties can schedule class, hand out the assignment, check exams and interact with parents and students.
Staff Portal: The staff portal manages everything related to staff including class schedules, examination schedules, workshops, etc.
Top Management Portal/Dashboards: Top management needs to have access to essential elements including performance metrics, reports, etc.
Parent Portal: Parent portal is created for the use of parents. Parents can use it to see examination information, results, have a meeting with the staff or the teacher and get access to relevant information.
Recruiters Portal: A crucial portal for colleges. It handles recruitment of graduated students in a systemized manner.
Alumni Meet: Alumni Meet controls different activities of alumni.
An educational ERP consists of many modules. These modules can easily be integrated to the core of the ERP system. Let's discuss some of the most important modules in educational ERP.
1. Interactive LMS:
LMS(Learning Management System) handles a centralized approach to learning. It is all about providing learning materials, real-time class discussions, structured assignment submission and approval, etc. for students. LMS can be very basic or advanced, and it all depends on the complexity of the system.
Recruitment is a simple module that helps students to get a job in the industry. Companies can also take full advantage of the module by posting out new jobs for the students and taking a test on the system for filtering purposes.
3. Timetable Management:
Timetable management is a well-known module. It is a must-have timetable management with a focus on creating, maintaining and modifying the timetable. Faculties for students can create the timetable. Students can create their personal timetable for self-studies and collaborative studies.
4. Library Mangement:
The library management takes care of the library. Students can register for books that they are needed and receive it from the library. With automation, students don't have to worry about books as they can search and register for the book easily.
5. Financial Accounting:
With financial accounting module, it is easy for the management to handle every single transaction within the system. Financial accounting takes care of general ledger, expense/income expenditure, taxation, receivables, etc.
6. Admission Management:
Admission management handles the admission process. It handles student application, create registration cards and do more.
7. Exam and Grade Management:
This module handles grade and Exam Management. Grades are calculated automatically and inserted into reports. Exams can also be conducted using the module.
8. Biometrics Payroll Management:
Biometrics helps to create a complex system with the payroll system. This way the payroll is done instantaneously and with precision and distinguishable.
9. Transport and Fleet Management:
The module handles all the transport requirement. It handles the routes, vaccines allocation, booking, passenger information, etc. and keep it one centralized place.
10. Notice/News Bulletin
Any educational institute needs to send new notices or news to stakeholders. They can easily do it with the help of the notice/news bulletin module.
11. SMS alert and emails
Keep in contact with all the stakeholders using SMS alert and emails using the simple module. Simple to use and is great for managing different events surrounding the educational institute.
12. Chatting System and Discussion Forums
Two separate modules that handle chatting between the participants and discussions using a forum. The participants can be a student, teacher or parent.
13. Asset and Inventory Management
Educational institutes have a lot of assets to maintain. It can include classroom assets, books, library infrastructure or environmental assets within the Institute. All of these can easily be maintained using the above-mentioned module. Searching, sorting, adding new assets is easy and intuitive.
We went through an extensive list of the portals and modules supported by the Educational ERP solution. The educational ERP solution is more refined towards the requirement and might not look similar to other industries or verticals. The difference makes school ERP solution interesting. OpenEduCat is one of the open source educational ERP aimed at schools/college.
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